Reservations and Bookings

Facilities, Rooms, Fields, Parks, and Anywhere Else.
Availability calendars. Great reports. Built-in communications.
Totally secure. Totally online.

The Cogran Systems DifferenceKey features

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ReservationsManage Your Reservations Online

Reserve a room, a picnic spot, campsite, or cabin for hours, or for one or more nights, using Cogran's intuitive tools for managing reservations. Site visitors can easily shop for a location that fits their needs, perusing the details of specific sites to reserve. Add the number of attendees, pay, and be ready for an adventure! Waivers and contracts are included in the reservation process. It's also simple to offer upgrades or additional items, such as chair or a podium. Gather details on whether alcohol will be served, how many attendees are expected, and charge accordingly!

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BookingsBook A Location

Book a room for anything, from a meeting to a class. Cogran's tools mean that users can easily find an available date and time in order to book the right place at the right time. Administrators can even book rooms while setting up registration programs and book fields while scheduling sports. The process is seamlessly integrated into Cogran.

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Facility Information
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At-A-Glance Calendarseasy to read, packed with information

A simple, intuitive calendar makes it easy to see what is happening where and when, showing clearly which rooms, pavilions, fields, or campsites have been booked or are availabel. The calendar also shows who is coming when, with contact information and attendance details. The calendar is supported by extensive reports and management tools that make it possible to swap bookings, see who comes when, plan for setup and takedown, and to manage pricing

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Cogran Systems Image
Cogran Systems Image
Cogran Systems Image
Cogran Systems Image

Built for AdministratorsEasy for everyone

  • Conflict management
  • Double-booking handled
  • Unified calendar with booking details
  • Contracts and permitting
  • Dashboard of reports for daily access
  • One database for all reservations and bookings
  • Sameaccount for a registrant across registration and reservations
  • Admin levels for different users
  • Sports fields, rooms, pavilions, and all other locations can use Cogran
  • Parent-child relationships for available spots
  • Powerful pricing

Pricing MattersThe most complex part of facility management can be pricing

Pricing may be complex, which is why Cogran is here to help.

Facility Iphone

The right amount of time

Reservation and booking windows might vary depending on the location, day of the week, or time of year. Blackout dates are easy to set, too!

Reserve for the right price

Cogran allows different pricing for different time slots, blocks of time, or pricing by the hour. Evening rates and rates for different customer groups, too!

Book any location

Classrooms, fields, pavilions, cabins, community centers, campsites, gyms, party rooms, fitness centers, studios and more: Cogran handles all types of locations in one database.

Reports

Comprehensive excellent reports on monies due, upcoming reservations, approved or pending reservations, and user accounts. Generate contracts and invoices, too.

Admin control

Administrators have the power to approve all reservations and bookings, or to let the reservations be automatically confirmed, on a room-by-room basis. Some spaces can be reserved by admins only, or keep the whole facility management section for admins only!

Information forward

Cogran's Front Page packs in information about booking and reservation options, with transparent pricing and capacity information as well as a handy calendar view. Email confirmations and reminders are backed up with a handy user account, and contracts and invoices are easy!

Reservations Reimagined

Reservations Made Easy

See it today

Reservation Management that Really Works Reservations made simple.

Cogran handles complex facility pricing with an intuitive system that creates permits as the reservations happen. Automatically assign programs to rooms during setup, creating a comprehensive calendar of availabilty. Transform your facility reservation system for parks, rooms, and fields.

Unlimited Access

Unlimited admin access means that everyone can get the job done, from front desk to superadmins to the public.

One System, United

Setting up programs at your locations can include reserving the space where those programs will take place.

Beautifully Online

Use a desktop, tablet, or mobile device to make a facility reservation, whether by a member of the public or an admin.

A Unified Solution

Day-to-day operations run smoothly behind the scenes as community engagement grows. Cogran is a single, integrated system that can manage your complex facility pricing and reservations, create great calendars, and send out communications.

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Powerful Reports

Reports on everything from signups to payment histories to daily closeouts. You’ll gain a better understanding of your community, too, as you see the reservation patterns and manage outreach using our quick communications tools that are integrated right into reporting. Community members and staff can easily uncover places to reserve, check availability, and view calendar.

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Tons of featuresIn one single system

Each facility is different. Different address, different permits, different prices. We can help make it seem easy.

  • Program setup includes facility scheduling.
  • Powerful Gantt-style reservation calendar.
  • Availability calendars with search filters.
  • Simple step-by-step guidance through reservation rules during reservations.
  • Offer multiple base rates based on residency and type of organization such as non-profits and internal bookings.
  • Automatically validate residents by zip code.
  • Manage lead times for bookings.
  • Manage recurring events and days a facility is available.
  • Book by time slot or enter a date and time range.
  • Block out days unavailable.
  • Automatically calculate fees for alcohol, rental equipment, insurance, and permits
  • Manage deposits and payments due.
Beautiful Gazebo in the Springtime

Learn more about Cogran Today!Get in touch to learn more about how Cogran can support your organization.