COGRAN SYSTEMS LLC (“COGRAN”) takes seriously the issue of safeguarding your privacy. Accordingly, COGRAN has developed this privacy policy statement (this "Privacy Policy") to explain COGRAN’s views and practices regarding your privacy as it relates to your (the “User’s”) interaction with COGRAN. This Privacy Policy summarizes generally COGRAN’s personal identifying information collection and use practices generally, including information collected by mail, in person, through the web site located at the www.COGRANSystems.com and any other site provided by COGRAN (collectively, the “Site”). COGRAN reserves the right to change this Privacy Policy at any time by posting a new privacy statement at this location. Please review this Privacy Policy on a periodic basis..
COGRAN addresses the following topics in this Privacy Policy:
1. About COGRAN
2. The Personal Identifying Information COGRAN Collects
3. The Way COGRAN Uses that Personal Identifying Information
4. COGRAN's Use of Electronic “Cookie” Files
5. Accessing External or Third Party Web Sites
6. COGRAN's Commitment to Security
7. Ways to be Excluded from the Collection of Personal Identifying Information
8. Ways to Correct, Delete, or Update Personal Identifying Information Collected by COGRAN
9. COGRAN's Policy for Children
10. How to Contact COGRAN for Answers to Additional Questions about this Privacy Policy
The purpose of COGRAN is to provide online registration software and services for sports organizations, chuches, parks and recreation departments, event management and membership organizations (the "CLIENT") on a global basis. All software is hosted and offered for use using a modern web browser.
Contact Information: Upon registration and at other times, COGRAN may request or require contact information, such as your name and the names of your children who are being registered to play soccer within COGRAN, address, phone number(s) and e-mail address(es).
Demographic Information: COGRAN will collect certain demographic and profile data in order to form teams under the rules of the organization using the software service.
Use of Photographs and Player Identification: By submitting articles and photographs for website posting and/or media distribution, team representatives and individual members authorize COGRAN on behalf of all named and pictured parties to in fact publish these items. It is COGRAN policy not to refer to pictured minors by name. So any photograph reference will refer to players generally but not specifically.
Below, we provide more detail on how COGRAN uses your personal identifying information.
Contact Information: COGRAN may use your contact information to (i) provide its services and form teams in accordance with COGRAN policies and the rules of COGRAN client (CLIENT) managing the software service , including furnishing information to governing bodies as required in order to obtain player passes for traveling teams and rec-plus teams, (ii) create a personalized experience, (iii) complete a transaction conducted through the Site, and (iv) contact you when necessary with respect to COGRAN news, transactions conducted through the Site, material changes in our Site’s policies, new services COGRAN may offer, or otherwise. All registration information and medical information collected on the Liability/Medical Release form, is provided to the program directors, the age group coordinators and the coaches and/or managers for each team. The Site is hosted by a third party in order for COGRAN to provide its services and complete transactions conducted through the Site. We do NOT rent, license, or sell contact information to any third party.
Demographic Information: COGRAN may use demographic
data on an aggregated basis, which will not identify any particular
User, for internal business purposes and may also share such aggregated
demographic information with advertisers or other third parties,
including our business partners, suppliers, sponsors, and vendors (i)
for management and monitoring purposes, (ii) to improve the quality of
COGRAN’s services, (iii) to provide our services, (iv) when we employ
other companies and individuals to perform functions on our behalf
(i.e., any third-party registrar hired by COGRAN), and (v) when it is
specifically stated otherwise.
As necessary to form and manage registrations CLIENT
will communicate Contact Information and Demographic Information to
governing bodies, program directors, age group coordinators and team coaches and
managers. These communications are frequently performed through
unencrypted email transmissions.
COGRAN may use electronic cookies to enhance your experience while using our Site. Cookies are pieces of information, which COGRAN uses for record-keeping purposes, which the Site transfers to your computer’s web-browser for storage on your computer’s hard drive. Cookies enable COGRAN to customize your experience on the Site. Cookies also make web-surfing easier by automatically performing certain functions such as saving your personal preferences and by ensuring that you don’t see the same information repeatedly. We also use cookies to manage and monitor the Site. COGRAN, however, will not use cookies to record passwords or other personal identifying information discussed herein. Many consider the use of cookies to be an industry standard. Consequently, your web browser is likely set to accept cookies. If you would prefer not to receive cookies, however, you can alter the configuration of your browser to refuse cookies. If you choose to have your browser refuse cookies, you should understand that the Site will not function properly when you view them.
To the extent hyperlinks or gateways are utilized to access external or third party sites or you access the Site from external or third party sites, you should be aware that these external or third party sites are not controlled by COGRAN and therefore, are not subject to this Privacy Policy. COGRAN suggests that you check the privacy policies of these sites to determine how the proprietors of these third party sites will utilize your personal identifying information.
COGRAN places a premium on making sure that personal identifying information remains private and secure and is not subject to misuse or manipulation. Accordingly, this Site has industry standard security measures in place, including storage of personal identifying information in a secure environment, to protect against the loss, misuse, and alteration of the information under COGRAN’s control. Although COGRAN has endeavored to create a secure and reliable Site, nevertheless the confidentiality of any communication or material transmitted via the Internet cannot be guaranteed. Accordingly, you should consider carefully if you want to submit sensitive information via the Internet.
The collection, use, and distribution of your personal identifying information as described in this Privacy Policy is necessary for CLIENT to provide its products and services and to operate the Site.
At any time, you may contact CLIENT to correct, modify, or delete the
information you provide to CLIENT through this Site. Please e-mail
the CLIENT with any requests or changes. In
addition, when you and your family cease to use CLIENT’s services and no
longer wish to be included as a part of its directory, we request that
you contact the CLIENT to request
to have your information removed from our database. In the event
that COGRAN receives such a request or change, COGRAN may require you to
confirm or verify any change to your record. COGRAN provides the option to update your contact information online
COGRAN cares about the safety of children on its Site and encourages parents and guardians to monitor their children’s use of the Internet. Although the Site is a general audience site, COGRAN intends registration and commerce transactions only for users 18 years of age and older. COGRAN will not knowingly collect personal identifying information from users under the age of 18.
If you have any questions about this Privacy Policy, the information collection and dissemination practices of this Site, COGRAN's or CLIENT's use of your personal information, you can contact COGRAN at: